KYB dossier for companies
Singula reads the seven documents a company onboarding runs on and checks them against the SAT and the INE. It then cross-checks them against each other and returns the outcome of every check.
dossier
Company documents
The deed, the power of attorney, the tax certificate, the utility bill and the ID card share one integration.
Checked at the source
The tax certificate is confronted with the SAT registry and the ID card with the INE electoral roll.
Beneficial ownership
The deed returns the shareholder table by stake and flags whoever controls from 25 per cent up.
Documents cross-checked
Thirteen rules compare one document against another and each returns the file it read.
The dossier answers whether every document describes the same company.
Each document is verified separately against its own source. Then they are compared with each other: the deed’s legal name against the SAT’s, the attorney on the power against the person on the ID card, the tax ID on the e.firma against the one on the certificate. The dossier hands over each comparison with the file it read.
Every document arrives with its own verdict
The dossier is built from the documents you already processed. These are the seven it is made of.
Verified tax certificate
Cross-checked with the SAT registry, returning the taxpayer standing and any listing in the 69 and 69-B padrones.
Incorporation deed
Returns the legal name, the notarial data, the commercial registry evidence and the shareholder table.
Power of attorney
Returns who grants the power, who receives it, with which faculties, before which notary and until when.
Representative ID card
Front and back are read and the card is validated against the INE electoral roll.
Proof of address
Returns the service holder, the address broken into parts and the issue date of the bill.
Company e.firma
Returns every certificate on the tax ID with its validity window and the days left before it expires.
Verified email
A six-digit code proves the mailbox, and the domain arrives profiled with its registration age.
Every cross-check ends in one of three states
Thirteen rules compare the documents with each other. Each returns its state, the reason and the files it read.
Agrees
Both documents say the same thing, and the check names the values it compared.
Not evaluable
The document is missing or the source has not answered yet. It never reads as approved.
Contradicts
The documents disagree. The check names which ones and with which values.
The dossier closes as approved, under review or rejected. An empty dossier closes under review: passing takes evidence, not an absence of contradictions.
Thresholds and cross-checks are configured per organization. The factory values demand the seven documents, a proof of address under ninety days and an e.firma with fifteen days of runway.
The deed returns who controls the company, not only who signed it.
The shareholder table arrives ordered by stake, with each holder’s person type and nationality. Whoever reaches 25 per cent is flagged as a controller. When the deed states contributions instead of percentages, the stake is computed over the total.
A stake that could not be computed arrives blank and never counts as control. Not measuring is not the same as not controlling.
How it works
The documents arrive
Your customer uploads them from your product, or your team adds them to the company file.
Each one is verified
The type is recognised, its data extracted and cross-checked with the SAT or the INE where it applies.
They are cross-checked
Thirteen rules compare the documents, and every result keeps the file it came from.
The dossier closes
It returns the onboarding outcome, the representative who can sign and the controlling owners.
What stays on your side
Singula hands over the cross-checks and the evidence behind each one. The decision on each company stays with you.
- Every check is stored with its date in the company file, available for audit.
- The acceptance policy belongs to your company. We hand over the cross-checks with their evidence; what you do with a dossier under review is set by your manual.
- The revocation of a power of attorney is out of scope: only the notary’s registry knows it.
- The privacy notice and the holder’s consent stay on your company’s side.
Frequently asked questions
No. The dossier is built from what you already processed. Whatever is missing stays not evaluable, never failed, and the dossier says so.
You can pin exactly which requests make up the dossier. That is how the card stored on that individual’s own record joins the company file.
No. It hands over each cross-check with the evidence it read, the representative who can sign and the controlling owners. The onboarding decision stays in your manual.
Yes. The test environment answers without consuming balance, so your team can build the whole integration before the first real dossier.
Build your first dossier
Start in the free test environment. Upload the deed and the tax certificate, and see what the cross-check returns.
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